SGM Mon 26th Aug 2013 – Minutes

Special General Meeting Monday 26th August 2013

Present: Sue Hepppell, Chris Heppell, Torben Hudson, Paul Holborow, Jon Parkin, Matthias Schmid

Late arrivals: Sharon Errington ( voted on resolution 5 only ), Dave Legg ( Pre-vote by proxy )

Apologies: David Buffham, Paul Gerrard, Alli Gerrard, Paul Quigley, Mary Quigley, Adam Graham

Chris Heppell (CH) opened the meeting and proposed that he chair as he had received apologies from Chairman David Buffham. This was agreed. As there were over 6 members present CH declared the meeting quorum and open. CH explained that he will propose each resolution, which attendee’s can then discuss and propose amendments to be considered if they wish.  Each resolution will then be voted on by a show of hands.  A simple majority will carry the resolution.  Proxy votes have already been received from Paul & Mary Quigley,  Paul & Alli Gerrard, Adam Graham, Dave Legg and David Buffham, all were positive for all resolutions.

Resolution 1

  • Amend the Club Constitution to add “Ponteland Tri”  and “Ponteland TriAthlon” as alias names for Ponteland Runners. Also amend the Club Constitution to make necessary changes to add British TriAthlon rules to the relevant sections in addition to England Athletics.
  • Show of hands was 6 for, 0 against.  With proxy votes this resolution was then carried 13 to 0.

Resolution 2

  • Amend the club constitution to remove the statement “Subscription fees will not be payable by Members under 18 or in full time education.
  • Show of hands was 6 for, 0 against.  With proxy votes this resolution was then carried 13 to 0.

Resolution 3

  • Amend the club constitution to change the statement for introduction of new members from “… shall be considered by the Committee,….”  to “…. Shall be considered by any 2 members of the Committee,…….”.
  • Show of hands was 6 for, 0 against.  With proxy votes this resolution was then carried 13 to 0.

Resolution 4

  • Amend the club constitution to change the objectives of the club from “…. Promotion of recreational and competitive running in the Ponteland area…..” to “…. Promotion of recreational and competitive running, including fell running, trail running, duathlons and triathlons, in the Ponteland area…..”
  • An amendment to the resolution was proposed by Matthias Schmid,  that the resolution should also include ” walking, power walking and Nordic Walking.”  Those present had a very short discussion on the amendment and nobody had any problems including this amendment in the resolution so it was included.
  • Show of hands was 6 for, 0 against.  With proxy votes this resolution was then carried 13 to 0.

Resolution 5

  • Amend the club constitution to change the timing of the AGM from “In March” to “within 3 months of 31st March” .
  • Show of hands was 7 for, 0 against.  With proxy votes this resolution was then carried 14 to 0.

CH asked if anybody had any additional business to be discussed.  Nothing was proposed so the meeting was declared closed.